Artwork cataloguing platform for artists and galleries
Catalogue your work once. Use it for your PDFs, invoices, consignments and website
We built CloudCat because running an art business with spreadsheets and folders is joyless. Your editions, sales and exhibitions all work from the same record, so you type each detail once.
No card needed for the demo. It's a real account with sample works in it.
- 01 · Catalogue
Replace the spreadsheet, the notebook and the photos on your phone. One record per work.
- 02 · Sell & invoice
Record sales, send invoices and consign works to galleries. Every buyer and gallery is linked to the work.
- 03 · Share & publish
Send a private link or PDF. Publish a website we host for you, or feed your own site through our API.
Still shipping, most weeks: Downloads on share links · Locations, and a slip for each item · Weight, and walls drawn to scale
Send a collector the works they asked about.
Pick the works, send the selection. A private link to a viewing room, or a PDF of exactly the same set. No login required, and they see only the works you chose.
See an exampleWhen you consign works to a gallery.
Most consignments are never written down. The works go to the gallery, and when something sells the gallery tells you what to invoice. Set the consignment up in CloudCat and you already know what each sale should come to: framing and shipping off the price, the commission on what's left, your framing paid back. So if their figure doesn't add up, you'll see it before you send the invoice.
- 01 · Choosing
Pick the works that are going from your catalogue. Add the gallery, its commission and how you've agreed to share costs, and you can see what a sale would leave you with before you save anything.
- 02 · Handing over
Print the consignment list, with each work's image, caption, price and what it settles at, for the gallery to sign when the crate arrives.
- 03 · While they're away
Each work shows as Consigned out, with the gallery's name on it, until it sells or comes home. So you won't offer it to a collector by mistake, or sell it twice.
- 04 · When they report
Mark what sold and what's coming back. Each sale goes down against the gallery with the commission and cost split already filled in, and the works that come home are free to show again.
- 05 · Getting paid
Invoice the gallery for what it owes, with the working shown line by line so they can follow it. When everything has sold or come back, the consignment is marked Closed.
- Sale price
- €8,500.00
- Framing
- -€600.00
- Shipping, paid by the gallery
- -€300.00
- Commission (50%)
- -€3,800.00
- Framing reimbursed
- +€600.00
- The gallery pays you
- €4,400.00
And every work remembers the galleries it has been with: when it went, and how it came back. A single print can go out on its own while the rest of the edition stays in the studio.
Record the sale, then send the invoice.
CloudCat does your invoices too. Record a sale and the invoice starts from it, with the works sold as line items and room to add anything else by hand. The number and the due date are filled in for you, with Net 7/15/30/60 payment terms, in the currency you sold in.
Seller and buyer details (business name, VAT and registration numbers, bank details for payment) are snapshotted onto each invoice, then exported as a clean PDF. Track every invoice from draft to sent to paid, all tied to the work and the buyer on file.
Costs work the same way. Book the framing, the casting, the crate against the work, note who paid for it and what share each side bears, and it settles itself when the work sells. Invoice a gallery you consigned to and the document shows its working: what it sold for, what came off the top, the commission on what was left, and what you're owed back.
Track every edition and multiple
Most people track editions in a spreadsheet, where an edition of 30 is 30 rows with nothing tying them together. CloudCat keeps the run and its prints as one record, so selling one piece updates what's left of the whole edition.
Plan exhibition walls.
Lay works out on a virtual wall, save the arrangement, and share it as an exhibition mock-up. Galleries see it to scale.
Every exhibition, and the works that were in it.
Keep a proper exhibition history alongside the catalogue: each show with its venue, run dates, curator and type — solo, group, duo or art fair — the works that hung in it, and the installation photographs.
Upload your installation shots and CloudCat recognises which of your works appear in each frame, and suggests the links for you to confirm, so you don't have to match them by hand.
Built for galleries too.
Manage all your artists in one account, and add your staff.
And every consignment in writing: its own number, terms, commission split and run dates, the works it covers, and a PDF for the consignor. When a work sells, CloudCat shows what you owe the artist.
At the end of the month, the sales report lists every sale and what's still to invoice. Export it, or send each artist a statement of what they're owed.
Your website comes with it.
Website builders charge every month. CloudCat builds your site from your catalogue, at no extra cost.
We host it for you
Publish at https://yourname.cloudcat.me, or point your own domain at CloudCat. Nothing to build.
Or feed your own site
Keep the site you already have. Read works and editions straight from the CloudCat API: a headless CMS behind a site in Webflow, Framer, or Squarespace etc, or build something with Claude.
What happens to your data.
- Your data stays yours
- Export your whole catalogue (works, invoices, sales, contacts and every original image) in open formats (JSON, plus your original image files), straight from the app at any time, and delete your account and everything in it whenever you like. Cancel and your data stays downloadable for 90 days before it's removed, so you always leave with your own copy.
- Kept private
- We don't sell your data or use it for advertising. Buyer details and bank info are only used for your own records.
- What it runs on
- Originals stored in Cloudflare's secure R2; billing handled by Stripe, so card details never touch our servers. Sign-in is managed by WorkOS.
- Independent
- Funded by the people who use it, so we answer to you and can keep CloudCat small.
Try it with your own work.
The free plan holds 25 works, with no time limit.