One tool for the whole life of a work, from the first record to the invoice, the exhibition wall and the public page.
A grid of everything you have, or a list when you want the detail. Filter by tag or status and sort it the way you work. Sold and reserved pieces are marked on the card, so what is still available is obvious without opening anything.
Title, date, medium, dimensions, framed size, edition, provenance, price, and every photograph you have of it. Enter it once. Your site, a shared selection and an invoice all read from that record, so marking a work sold is one edit rather than four.
Lay works out on a wall at true scale and see how they sit together. Save the arrangement and send it as a link. The gallery sees what you intended, in proportion and at the right height, rather than a JPEG and a paragraph explaining it.
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Pick the works, name the selection, send the link. They see only what you chose, on a page that looks like yours, with nothing to log into. Prices are yours to include or leave off. If they would rather have a document, the same selection comes out as a PDF.
See an example
Line items pull from the works sold. Numbers, currencies, Net 7/15/30/60 terms and due dates are worked out for you, and each invoice is tracked from draft to sent to paid. The work's details are copied onto the invoice the moment you raise it, so tidying up a record next year never rewrites a document you sent last year. Billing a gallery you consigned to, the invoice shows its working: the price it sold for, each cost taken off the top, the commission charged on what was left, and anything you fronted reimbursed on its own line.
Pick a template, set the type and the colours, publish at yourname.cloudcat.me. Point your own domain at it and we'll host that too. The works are already catalogued, so putting a site up is a matter of choosing which of them the public sees.
Venue, run dates, curator and type, the works that hung in it, and the installation photographs. Upload the shots and CloudCat recognises which of your works appear in each frame and suggests the links for you to confirm. A photograph of a crowded wall becomes a set of connected records without you matching a single piece by hand.
Run your whole roster from one workspace, staff included. Each consignment carries its own number, terms, commission split and run dates, the works it covers, and a PDF for the consignor. The split is worked out per work, so when something sells you already know what is owed.
Every sale for the period, newest first. Open a row and the whole settlement is there — the sale price, the costs that came off the top, the commission, what was reimbursed, and what's due the artist. Totals sit at the foot, one line per currency, never added together. Narrow it by period, buyer, or what's still to be invoiced, then take the same rows away as a spreadsheet — or send an artist the period statement as a PDF.
See how each shared link and published site performs — total views, unique visitors and views over time, plus top countries and where visitors came from, down to the referrer and UTM campaign.
Book framing, casting or crating against the work it belongs to, with who paid for it and what share of it each side bears. Left alone, a cost comes off the top before the commission is worked out, so it's shared in the same ratio as the sale — or state a figure when the agreement splits the work one way and its costs another. Whoever fronted the cash is settled up when the work sells.
Edition groups with AP/HC variants and per-piece status (sold, reserved, consigned) rolled up to the group so you always know what's available.
Keep the original scan, up to 100MB per image, in secure storage. Collectors see a version sized to their device, served over a global CDN.
Add a photograph that matches one already in your catalogue and CloudCat flags it, so the same work never quietly lands twice.
Collectors, galleries and institutions in one address book, tagged how you like. Each one carries the sales, invoices and consignments that belong to it, and the whole list exports as a CSV with the columns you pick, for your newsletter or mail merge.
Certificates of authenticity, condition reports, contracts and press, filed against the work they belong to rather than a folder on your desktop.
Keep the site you already have. Read works and editions straight from the API, a headless CMS for Webflow, Framer, Squarespace, or anywhere else.
Read the API docs